For many businesses today, digital advancement is an operational cornerstone. Yet for some, it remains uncharted territory, often fuelling anxiety and uncertainty.

Smaller entities’ inertia is creating an ever-widening gap between businesses, relegating the less technologically advanced to the outskirts of the market. Interestingly, this situation is often perpetuated by entrepreneurs themselves who, despite an abundance of resources and educational materials, continue to overlook the advantages of robotic accounting.

To fully appreciate the extent of these benefits, it is crucial to understand how robotization can positively affect a business’s various operational areas.

As highlighted in previous articles, accounting automation allows service providers to scale their operations just like any product-based business. This shift towards a technological paradigm, enabled by real-time data management, allows for optimized daily management to avoid discrepancies. Robots, meticulously recording every transaction, prove to be indispensable tools for monitoring internal processes with unprecedented precision.

With companies around the world struggling to attract new talent and find qualified, motivated workers, the implementation of robotic solutions is not only desirable, but necessary. It is worth noting that these challenges can make it very  difficult to maintain high operational standards, hence the need for an effective solution.

Where did our idea come from?

In conceiving Mentally, an example of a digital worker, we leveraged the most sophisticated technological advances coming from the heart of global technological innovation: Silicon Valley. We considered the diversity of our user base, paying special attention to those with limited digital skills.

As you may imagine, the average business manager’s digital skills are simply no match for high-performing tools requiring exceptional digital expertise.

With this in mind, we designed a user experience centered on segmented and stratified notifications, developing an approach that offers both analytical depth and accessibility. This way, even for those who are still in the early stages of their digitalization journey can easily make the most out of our tool.

When designing our system, we identified and considered the primary needs of any business, regardless of its size: time optimization, strict adherence to deadlines, and effective human resource management.

Every single feature of our digital collaborator has been calibrated to effectively address businesses’ daily challenges, thus crafting a superior tool that not only facilitates accounting management but also ensures better corporate governance, promoting an avant-garde and competitive modus operandi in today’s highly digitalized global market.

The fruit of our research? A robot tailored for today’s businesses

We introduce Mentally.ai,i, an intelligent automation solution specifically developed to meet the diverse needs of businesses looking to thrive in the digital age, fostering digital workforce adoption for firms. This system utilizes advanced algorithms to facilitate interaction between the robotic entity Mentally and the user, primarily through intelligent notifications, enabling a smooth transition for operators with basic digital skills.

This clever notification system not only acts as a facilitator in transferring and assimilating critical information but also serves as a powerful accelerator of processes, ensuring that daily operations are conducted with greater efficiency and accuracy, avoiding potential human errors, and saving precious time.

Mentally.ai’s notifications constitute a highly strategic tool that seamlessly integrates into established workflows without any disruptions. This optimal integration allows firms to achieve greater adaptability, facilitating both information dissemination and data-driven decision-making. Thanks to its ability to  increase both productivity and efficiency, Mentally.ai has positioned itself as an essential catalyst driving digital transformation.

Mentally.ai’s notifications are designed to be:

Understandable: Simple, clear and straight to the point.

Manageable: Avoiding information overload so that less experienced users do not feel overwhelmed.

Stratified: Organizing and monitoring internal processes by levels of importance, allowing for more efficient time management.

Guided: With tutorials and tips that facilitate software learning.

Customizable: Allowing users to set notifications according to their preferences.

Trust-building: Establishing trust through effective and understandable communication.

Overwhelmed with tasks and need to act swiftly? Mentally allows you to:

Increase efficiency: Quickly identifying areas requiring immediate intervention.

Prioritize: Focusing on the most urgent issues.

Monitor: Making it easier to keep track of business performance and project progress.

As previously mentioned, Mentally was conceived in such a way to deliver an optimal user experience through a highly intuitive interface that is suitable for both expert users and those new to digitalization.

The functional superiority of this approach is grounded in solid Human-Computer Interaction (HCI) research. In this regard, we would like to mention Professor Gloria Mark, currently serving as Informatics Professor at the University of California, Irvine. A luminary in the field of computer science, and a leading figure in HCI, Professor Mark’s research has revealed that systems based on incessant notifications can have a negative impact on individual productivity.

Here is where Mentally showcases its mastery: thanks to its stratified, meticulously calibrated notifications, the software significantly reduces unproductive interruptions, favoring a more consistent and focused workflow.

Available evidence strongly supports the effectiveness of this approach. A scholarly report from the Nielsen Norman Group, an unrivaled authority on the subjects of usability and user experience, emphasizes the added value of customizable notifications, outlining how they not only increase operational efficiency but also enhance user satisfaction.

The truth: Mentally streamlines processes

Consider an example of a digital worker, the early pioneers who ventured into digitization and robotization. Their journey was marked by trial and error, eventually leading to success. However, today, with innovative solutions like Mentally.ai, you can achieve peak efficiency without navigating the steep learning curve they endured. Our system represents a user-friendly, productivity-focused transformation in digital workforce adoption.

Eager to unlock the potential of digital workforce adoption? Schedule a free consultation with us now and explore how Mentally.ai can reshape your business.